NFHS Participation Survey Webinar: Notes (2/5/26)
Welcome to our comprehensive guide on the NFHS Participation Survey and the FinalForms workflow! This document provides an in-depth look at the processes and key notes discussed during our recent meeting. Whether you're an athletic director, a member of a state association, or simply interested in understanding how this system works, you’ll find valuable information here.
Meeting Overview
The meeting took place on February 5, 2026, and included attendees from various associations and FinalForms representatives.
Key Notes and Highlights
Here are some important points discussed during the meeting:
Communication resources will be provided to associations for distribution to member schools.
Email links to create FinalForms accounts will be sent directly to users’ email addresses.
Once accounts are confirmed, users will be prompted to complete a readiness checklist, which includes verification of:
District and school information
Staff and coach information
Sport offerings to be included in the participation survey
States will have full visibility into all schools within their association, with filtering capabilities as needed.
It is critical that states can view which schools have submitted and which have not yet submitted their surveys. This will help facilitate timely follow-ups.
Data exports will be available via CSV, with reporting options by individual school and aggregate totals.
Automated reminder emails will be sent on a defined cadence to prompt athletic directors to complete the survey.
A standard NFHS list of sanctioned sports will be available for selection, with the ability to add additional sports if needed.
Technical readiness is targeted for March 1, though states may choose their own launch dates.
Clay and Matt will meet with states next week for anyone wishing to receive more detailed information.
Initial Process Summary
The following steps outline the initial process for the NFHS Participation Survey:
Association sends a preliminary communication to members as a heads-up.
Emails to create FinalForms accounts are distributed to Athletic Directors.
Follow-up and reminder emails are sent as needed.
States launch on their preferred timeline once ready.
We hope this overview helps clarify the NFHS Participation Survey process and the role of FinalForms in facilitating it. If you have any questions or need further assistance, feel free to reach out!