FinalForms-to-Schools: Deadline Alert
Notice to State Associations: Final-Week Participation Survey Reminder
The email template below is a final-week reminder sent to school administrator contacts as the NFHS Participation Survey approaches its closing date.
This message is intended to:
Prompt completion from schools that have not yet submitted
Acknowledge and thank schools that have already completed the survey
Reduce last-minute confusion by providing direct access links and support options
Important context for states:
This reminder is sent near the close of the NFHS survey window and reflects the national deadline.
States may continue to manage internal follow-up or extensions according to their own processes.
The message does not introduce new requirements or change how schools are expected to submit data.
Language is intentionally concise and action-oriented to support timely completion.
States are encouraged to:
Reinforce state-specific expectations or internal deadlines as needed
Monitor completion status and follow up with non-responding schools
Direct schools with procedural questions back to the state association, and technical questions to FinalForms support
This final reminder helps ensure strong participation while preserving a consistent, respectful communication cadence with schools.
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Subject:
Final Week: NFHS Participation Survey Due Friday, 5/1!
Body:
Dear {{First Name}},
The clock is ticking – the NFHS Participation Survey closes this Friday, May 1.
If you haven’t submitted yet, please take the time to complete your survey and help us shape the future of education-based athletics in our state and nationwide.
Your Steps:
[Find Your School]
[Login as Staff]
[Complete and Submit the Survey]
Already Done?
No action needed – thank you for leading the way!
💬 Need Assistance?
Our support team is ready. Click Get Help on any FinalForms page or email support@finalforms.com.
Thank you for your commitment to data accuracy, compliance, and equity in education-based athletics.
Sincerely,
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