FinalForms-to-Schools: Open Date Alert
Notice to State Associations: Participation Survey Reminder Email
The email template below is a standard reminder message sent to school administrator contacts when the NFHS Participation Survey window is open and approaching the submission deadline.
This reminder is intended to:
Prompt timely completion of the survey
Reduce last-minute questions and follow-ups
Reinforce the importance of participation data for national and state reporting
Important context for states:
This message is sent only after schools have access to the survey and aligns with the established survey timeline.
The deadline referenced reflects the NFHS reporting window; states may continue to manage internal deadlines or follow-up as needed.
The reminder does not introduce new requirements and does not change how schools are expected to submit data.
Language referencing FinalForms is included to support schools that already use the platform and to highlight efficiency where applicable.
States are encouraged to:
Supplement this reminder with state-specific guidance if desired
Clarify expectations for schools submitting aggregate data versus school-level data
Reinforce that questions about requirements or deadlines should continue to be directed to the state association
This reminder helps ensure consistent communication while allowing states to maintain control over local implementation and support.
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Subject:
Reminder: NFHS Participation Survey is OPEN - Due May 1, 2025
Body:
Dear {{First Name}},
A friendly reminder that the NFHS Participation Survey is OPEN and your submission is due by Friday, May 1, 2026.
Completing your survey ensures your data contributes to the national effort to measure and advocate for education-based athletics across the country.
Quick Access:
🔍 [Find Your School]
🔑 [Login Here]
📊 [Survey Instructions]
💡 Tip: If you’re a FinalForms customer, your participation and certification data are already pre-populated – simply review and click “Submit.”
Need Help?
Click the Get Help button on any FinalForms page or email support@finalforms.com for fast assistance.
Thank you for helping NFHS and our state association build the foundation for verified, equitable athletics data.
Sincerely,
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