States-to-Member Schools: Annual Kickoff

The template below is provided as an optional starting point for state associations that wish to notify schools about the upcoming NFHS Participation Survey and the use of FinalForms as the survey platform.

States are encouraged to:

• Customize the subject line and messaging to fit their voice and timeline

• Adjust details based on whether schools will submit aggregate data or school-level data

• Include or remove sections as appropriate for their local process

This template is intended to support clear, consistent communication with schools and to reduce confusion by explaining what to expect and where to get help.

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Subject:

It’s Here and We’re Connected: The NFHS Participation Survey is Coming Soon

Body:

Hello,

We’re proud to announce our connection with the NFHS Participation Survey, powered by FinalForms – a new initiative designed to make data collection, reporting, and communication simpler, faster, and more reliable than ever before.

For the first time, schools, state associations, and the NFHS are connected through a national, verified database that ensures a single source of truth for education-based athletics data.

What This Means for You

1. Verified Participation Survey Data
   Your school’s participation data now flows securely to your state association and the NFHS – eliminating duplicate submissions and manual spreadsheets.

2. Unified Directory
   Districts, schools, sports, and key staff are in one centralized state directory, ensuring accurate records and effortless updates year-round.

3. Simplified Reporting
   One submission automatically updates state database, reducing workload and improving compliance accuracy.

4. Trusted Insights
   Data from your state contributes to the NFHS Strategic Plan, supporting national studies, funding initiatives, and advocacy for education-based athletics.

Next Steps: Confirm Your Account

On [DATE], you will be receiving an email from FinalForms with account confirmation instructions to get set up.

1. Click the link in the confirmation email to activate your account.

2. Set your password and click “Get Started.”

3. Complete the Annual Checklist to verify your School Profile, Sports/Activities, and Key Personnel.

4. Follow the on-screen steps to complete the NFHS Participation Survey when prompted.

💬 Need Help?

Visit the NFHS FinalForms Help Center or your school's help page — our 100% USA-based support team is ready to assist.

🔗 Learn More

Visit the NFHS website to explore how this initiative is transforming data, compliance, and advocacy across the nation.

Thank you for being part of the next era in verified athletics data.

Together, we’re establishing a source of truth to fuel the NFHS Strategic Plan for education-based athletics.

Thanks,
[Association Name/Executive Director]

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